The court officer works in the administrative offices of the courts and the Public Prosecution Service offices. These officers are responsible for carrying out the orders of the judge
and of the Public Prosecution Service
and to conduct, on their own initiative, some administrative actions required for the proceedings to run smoothly.
The court officer is responsible, among other duties, for:
- receiving the documents, applications and other relevant papers, adding them to the case file and informing the judge and the public prosecutor about them.
- serving notice, usually by letter, on the participants in the proceedings of the decisions made by the judge or the public prosecutor such as the formal charge sheet, the date and place of the trial and the fees, etc.
- writing the minutes, that is, the description of what happens during the different parts of the proceedings.
- before any hearing, calling the names of the people who were summoned and notified and informing the judge or the public prosecutor about who is present and who is absent.
- writing the court attendance confirmation letters requested by the participants in any proceedings to justify their absence from work.
- during the trial, recording the statements of the participants or the parties to the proceedings.
The court officers who work in the Public Prosecution Service offices may also take the statements of the victim, the defendant and the witnesses.
If the victim wishes to ask any questions about the practical aspects of the functioning of the court, then he/she can ask the court officer, who must reply using clear and plain language so that the victim can understand the information.